Employment Opportunities

Working Title: Assistant Director of General Accounting

Position Type: Unclassified Exempt

Department: Accounting

Internal or External Search: External

Reports to: Director of Accounting and Budget

Position Details:

The Assistant Director of General Accounting is responsible for processing of all transactions posted to the general ledger.

Job Summary:

Under the supervision of the Director of Accounting and Budget, the Assistant Director of General Accounting (ADGA) is responsible for the general accounting function of the college primarily for the restricted funds including but not limited to the compliance and budget approval of requisitions and requests for procurement, travel, and personnel actions. The ADGA is responsible for the timely monthly reconciliation of the college bank accounts and will also provide direct support for input of department journal entries. The ADGA maintains controls to ensure that monthly and yearly closings are made properly and promptly, that ledgers and books of original entry are maintained, and that all grant reports, statements and schedules are prepared timely and accurately. The ADGA assists the Director of Accounting and Budget by preparing reports as requested. The ADGA will assists the Director of Accounting and Budget with the supervision of the accounts payable function and serves as the backup for the college electronic travel module administrator. The ADGA assists the division with the annual preparation of the college annual financial report, college budget, and with internal and external audits as needed.

Duties and Responsibilities:

  • Review all grant and contract proposal and budgets before submittal to funding agencies.
  • Review and analyze all expenditures and revenues coded to restricted accounts. Prepare monthly reports for the Director of Accounting and Budget and the Vice Chancellor of Finance and Operations.
  • Supervise the Accounts Payable function of the college and assist with check processing when necessary.
  • Create, monitor, and update policies and procedures for Grants/Contract Accounting, Accounts Payable, Travel, Cash Management, and Fund Accounting. Organize in-service workshops with Departments personnel providing information that will assure compliance to new or updated policies and/or procedures.
  • Responsible for the analyses of various general ledger accounts to determine accuracy and make necessary adjustments. Responsible for the data control of all information coded into the accounting ledgers. Supervise data entry of all journal entries.
  • Serve as the college’s main financial liaison with all state/federal/private grantors. Represent the college at all grant sponsored events to acquire the necessary updates and knowledge of all the college’s grants.
  • Responsible for reconciliation of all bank statements for all cash, cash equivalent, and investment accounts to the general ledger balances on a monthly basis.
  • Serve as Chrome River administrator for travel. Approve transactions on the Works website.
  • Assist the Director of Accounting and Budget in the preparation of the Annual Financial Report by completing the reports for the Current Restricted Funds and footnotes as requested by the Director of Accounting and Budget. Perform any other professional duties as requested by the Director of Accounting and Budget, Vice Chancellor of Finance and Operations, and other members of Administration.
  • Other duties as assigned.

Minimum Qualifications/Work Experience:

At least five years of experience in accounting, business planning or operations, or financial analysis is required. Must be able to work and communicate effectively. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Preferred Qualification/Work Experience:

Certification as a Certified Public Accountant (CPA) is a preferred. Knowledge of Banner ERP system and/or Higher Education experience is preferred.

Minimum Education:

Bachelor’s Degree in Accounting or related business field with at least 24 hours of coursework in Accounting

Preferred Education (if different from Minimum):

Master’s Degree in Accounting or related business field

Work Hours:

At least 40 hours a week. During time of peak times and reporting deadlines, this job may involve extended work hours. Work days during these times may include nights and weekends.

Physical/Mental Demands: Physical Requirements:

During time of peak times and reporting deadlines, this job may involve extended work hours. Work days during this time may include nights and weekends. Ability to be able to lift up to 25lbs, ability to perform the following activities minimally up to 10% of the time, Bend; climb; crawl; reach; sit; squatting/kneeling; stand; twist; walk; work above shoulder.

To apply, send resume, cover letter, and three professional reference contact information to:

Office of Human Resources Nunez Community College

By mail: 3710 Paris Rd. Chalmette, LA 70043

By email (preferred): [email protected] (Put Assistant Director of General Accounting in the subject line)

By fax: 504-278-6489

ADA & EOE