Unclassified Employment Opportunities

Position: Human Resources Generalist
Division: Human Resources
Reports To: Human Resources Director

Position Summary
Reporting to the Director of Human Resources, the Human Resources Generalist provides comprehensive human resources services including talent acquisition, retention and employment services, total rewards, training and staff development, regulatory compliance, labor and employee relations, and human resources information systems and records management.

Minimum Qualifications

Required Education

  • Bachelor’s Degree in Human Resources, Business, Psychology or a related field.

Required Experience

  • Five (5) years of professional-level human resources work experience.

Accepted Substitutions

  • Master’s degree in one of the required field will substitute for two (2) years of the required work experience.
  • Associate’s degree in one of the required fields will be accepted with an additional two (2) years of the required work experience.
  • Bachelor’s degree in any field will be accepted with an additional one (1) year of the required work experience.
  • Seven (7) years in a similar position at a Louisiana State agency will substitute for degree and experience requirements.

Required Knowledge, Skills, and Abilities

  • Excellent communication and interpersonal skills, ethics, and cultural awareness.
  • Aptitude for problem solving and thorough knowledge of HR procedures and policies.
  • Strong knowledge of HRIS and the ability to learn new technical systems.
  • Ability to maintain confidentiality and discretion and use diplomacy when interacting with all levels of faculty, staff, administrators and students.
  • Ability to organize and manage multiple projects while working in a fast-paced office environment.
  • Positive attitude, patience, high energy, and enthusiasm for helping others.
  • Ability to work with minimum supervision, good follow-up and task completion.
  • Strong attention to detail, organizational and time management skills and ability to work efficiently.
  • Proven knowledge and proficient use of a variety of computer applications, databases and spreadsheets.
  • Ability to work well with others at all levels of the organization.
  • Knowledge of HR best practices and laws/regulations related to areas of HR.

Preferred Qualifications

Education

  • Master’s in Human resources, Business, Psychology or a related field.

  • SHRM-CP/SCP; PHR/SPHR.

Experience

  • 8+ years of professional-level human resources work experience

Knowledge, Skills, and Abilities

  • Knowledge of and prior work within Higher Education environment.
  • Knowledge of Banner HR/Payroll.
  • Knowledge of Civil Service Administration.
  • Willingness to travel within the region for training and professional development.
  • Working knowledge of employer benefit plan structures.

Summary of Duties and Responsibilities

Talent Acquisition/Staffing

  • Executes the on-boarding of all college personnel; this includes, but is not limited to, entering employee information in Banner system, completing all new hire documents, arranging/performing new hire orientation, and setting up and maintaining all employee files.
  • Works with hiring manager to determine staffing needs & posts job openings.
  • Reviews/vets incoming resumes.
  • Schedules interviews and drafts interview guides & questions.
  • Makes job offers to finalist and creates/sends offer letters.
  • Serves as primary contact and resource for all Civil Service employees.

Payroll & Leave Administration

  • Serves as liaison for payroll to assist in payroll processing and/or updates.
  • Reviews assigned payroll processing error reports and makes corrections as needed to ensure a clean payroll run.
  • Tracks and monitors employees’ service dates/adjusted leave service dates and calculates corrections to leave accrual as needed.
  • Maintains accurate, up-to-date leave information in Banner to ensure employee compensation is calculated correctly.
  • Maintains and coordinates Workers’ Compensation, FMLA, and ADA programs.

Benefits & Retirement

  • Enters premium deductions, demographics, and other relevant data into Banner and OGB’s e-Enrollment portal for all enrollments, terminations, and changes, including those requiring qualifying events.
  • Coordinates regular, disability, and Deferred Retirement Option (DROP) retirement enrollments. Facilitates employee retirement process by answering questions accurately and completing the applicable retirement forms.
  • Reviews monthly Monitoring Report from OGB to ensure data congruence between OGB and Banner systems.
  • Reconciles the monthly invoices to ensure contributions are withheld, employees are credited accurately, and any applicable back payments are credited in a timely manner.
  • Researches discrepancies and corrects any errors detected.
  • Reconciles the monthly retirement benefits invoices following proper procedures and provides invoices to the HR Director and Payroll/Accounting for review/payment.
  • Assists with Affordable Care Act (ACA) compliance by ensuring appropriate panels are updated in Banner accurately and timely.

Operations/HRIS

  • Initiates and manages all faculty contracts through the automated signature software and Banner.
  • Enters contract information into Banner for payment.
  • Creates and manages exit procedures for terminated employees.
  • Prepares, generates, and analyzes ongoing and ad-hoc special reports pertaining to employee personnel information and data, including HR metrics such as staffing levels, turnover, absenteeism, recruitment, applicant tracking, affirmative action/EEO, promotions, etc.
  • Develops and executes test plans for new software/programs to ensure working properly and meeting customer/stakeholder needs.

Performance Management/Training

  • Administers, tracks, and ensures employee completion of all required trainings.
  • Manages the college's performance management practices including, but not limited to, annual/semi-annual evaluations, and disciplinary processes.

Compliance

  • Always maintains compliance with federal, state, LCTCS, and Nunez Community College laws, and regulations.
  • Maintains and expands knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resources, especially as they pertain to assigned duties.

Application Process
To apply, resume and unofficial transcripts, if applicable, to: resumes@nunez.edu (put Human Resources Generalist in the subject line)

The committee will begin the review of applications immediately.  All applications are confidential, and any references provided will not be contacted without the expressed authorization of the applicant.

All new hires are subject to a criminal background check, in accordance with Nunez Policy 6.036.

Incomplete applications will not be forwarded for further review.  

Nunez is proud to be an Equal Opportunity Employer.

Voluntary Self-Identification of Disability
As an executive branch state agency, Nunez Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to the employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all employees to update their information at least every five (5) years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/.