Unclassified Employment Opportunities

Position: Office Manager for Academic, Career and Technical Education
Division: Education, Training and Student Success
Reports To: Dean of Instruction

Position Summary
The Office Manager will interact with students, visitors, partners, and employees at every level, creating an environment focused on Nunez’s Core Values. The office manager demands organization skills, efficiency, and personability.  This person ensures operations run smoothly by doing everything from handling phone calls, sending emails, overseeing supplies, juggling schedules, and whatever else it takes to keep the department and its people productive. The office manager will perform tasks as assigned to support all departments of the college as needed.

Duties and Responsibilities  

  • Answer phones, return calls, and answer emails in a timely manner.
  • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
  • Assist the Dean of Instruction and Assistant Vice Chancellor for Education, Training, and Student Success with maintaining and updating the college’s online catalog annually.
  • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting.
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events updating contact database.
  • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested.
  • Enter requisitions into Banner for supplies, equipment, training, etc.
  • Assist with the planning and executing of any campus events as needed.

Minimum Qualifications

Required Education

  • High school diploma.

Required Experience

  • One (1) year of administrative assistance experience.

Preferred Qualifications

Education

  • Associate or Bachelor’s degree in Business Administration, Education, or a related field.

Experience

  • One (1) year of Administrative Assistance experience in higher education.
  • Experience assisting student populations.

Required Knowledge, Skills, & Abilities

  • Proficiency Microsoft Office, with aptitude to learn new software and systems.
  • Experience with Banner and LoLA and other data management systems.
  • Experience with requisitions and purchase orders.
  • Experience with scheduling meetings, creating agendas, and recording minutes.
  • Experience with record keeping.
  • Strong time-management and people skills, flexibility, and multitasking ability.

Application Process
To apply, send resume, and copies of any relevant certifications to: [email protected] (Include Office Manager for Academic and CTE in the subject line)

The committee will begin the review of applications immediately. All applications are confidential, and any references provided will not be contacted without the expressed authorization of the applicant.

All new hires are subject to a criminal background check, in accordance with Nunez Policy 6.036.

Incomplete applications will not be forwarded for further review.

Nunez is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Nunez is also a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

Voluntary Self-Identification of Disability
As an executive branch state agency, Nunez Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all employees to update their information at least every five (5) years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/.